Fireflies vs Otter.ai (2025): Which AI Note Taker Is Better for You?
In the fast-paced world of remote meetings, online classes, and collaborative teams, AI-powered meeting transcription tools are no longer optional—they’re essential. Among the top contenders in this space, two names consistently rise to the top: Fireflies vs Otter ai.
Both tools promise to automatically transcribe your meetings, generate searchable notes, and help you focus on the conversation instead of scribbling notes. But which one truly delivers the best experience in 2025?
In this post, we’ll break down Fireflies vs Otter across features, pricing, integrations, transcription accuracy, and real-world use cases—so you can decide which one fits your workflow best.
Let’s dive into the battle of the AI note-takers.
What is Fireflies.ai?
Fireflies.ai is a powerful AI meeting assistant designed to automatically record, transcribe, summarize, and even analyze conversations across platforms like Zoom, Google Meet, Microsoft Teams, and more.
Launched with a focus on productivity and collaboration, Fireflies has quickly become a go-to tool for teams, entrepreneurs, students, and professionals who want to save time and stay organized.
Key Features of Fireflies.ai:
- Automatic meeting transcription (supports multiple languages)
- Smart AI summaries that highlight key topics, action items, and tasks
- Searchable transcripts (find anything said in seconds)
- Voice commands & speaker labels
- Integrations with tools like Slack, Notion, Zapier, Google Docs, and CRMs
- Team collaboration with shared notes and comments
- Upload audio files manually (MP3, MP4, M4A, WAV, etc.)
Fireflies.ai Pricing (2025):
Fireflies is especially popular among sales teams, marketers, and founders who want detailed insights from meetings without manual effort.
What is Otter.ai?
Otter.ai is another popular AI-powered transcription tool known for its real-time transcription, meeting notes, and collaboration features. It’s widely used in education, journalism, business, and by individuals who need fast, accurate, and shareable transcripts.
Otter positions itself as a live meeting companion, especially useful during classes, interviews, team discussions, or online events.
Key Features of Otter.ai:
- Live transcription with real-time note-taking
- Speaker identification and voice recognition
- Search and highlight important parts
- Auto-capture slides and screenshots from Zoom
- Syncs with calendars for automatic meeting joining
- Team folders for easy access and collaboration
- Mobile and web apps for accessibility anywhere
Otter.ai Pricing (2025):
Otter.ai is a favorite in education and corporate settings, especially for people who want instant live notes and real-time engagement tools.
Fireflies vs Otter ai: Feature-by-Feature Comparison
Let’s break down how Fireflies and Otter compare based on key areas that matter to users like students, professionals, content creators, and business teams:
| Feature | Fireflies.ai | Otter.ai |
|---|---|---|
| Transcription Quality | Very accurate (supports multiple accents, AI trained for meetings) | High accuracy, especially in educational & solo settings |
| Real-Time Transcription | ❌ Not real-time (transcripts available after meeting ends) | ✅ Yes, real-time note-taking during the meeting |
| Meeting Integration | ✅ Zoom, Google Meet, MS Teams, Webex, + more | ✅ Zoom, Google Meet, MS Teams, + Calendar sync |
| Collaboration Tools | ✅ Comment, highlight, add reactions on transcript | ✅ Highlight, comment, and add images or slides |
| Search & Smart Summary | ✅ Yes (topic trackers, action items, sentiment analysis) | ✅ Yes (auto summary, smart keywords) |
| Speaker Identification | ✅ Yes | ✅ Yes |
| Platform Availability | Web, Chrome extension, mobile app (limited) | Web, iOS, Android |
| Free Plan | 800 mins/month, limited integrations | 300 mins/month, max 30 mins/meeting |
| Best For | Teams, Sales calls, Long meetings | Students, Educators, Lectures, Live events |
| Notable Extras | AI-powered meeting recap + integrations with CRMs | Slide capture, live notes, classroom focus |
Verdict: Which One Should You Choose?
- Choose Fireflies.ai if you:
- Run business meetings or sales calls
- Want post-meeting summaries with action items
- Use tools like Zoom, Slack, Notion, or HubSpot
- Need AI-powered integrations and automation
- Choose Otter.ai if you:
- Need live transcription
- Are a student, teacher, or solo professional
- Want simple notes + screen capture (like slides)
- Prefer real-time collaboration during events or classes
Final Thoughts: Fireflies vs Otter?
Both Fireflies.ai and Otter.ai are powerful in their own ways, but after using both, I personally lean toward Fireflies.ai — especially for serious productivity.
Fireflies isn’t just a transcription tool — it’s like having an AI teammate in every meeting. The ability to get action items, smart summaries, and even connect it with tools like Notion, Trello, Slack, and HubSpot makes it a complete workflow enhancer. For business teams, creators, and professionals who attend multiple meetings — Fireflies is a game-changer.
My Take:
I use Fireflies for everything from content planning calls to personal productivity check-ins. Its summaries save me hours, and the accuracy is spot-on. If you’re serious about growth and automation, Fireflies is worth every second.
Try Fireflies.ai
Ready to give it a shot? Sign up below using my link and get started with 800 free minutes per month on Fireflies’ free plan.
👉 Click here to try Fireflies.ai for FREE
(Affiliate disclosure: I may earn a small commission at no extra cost to you if you sign up through my link — it helps support content like this ❤️)
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